Online Police Record Check 

Record Check applications are to be completed online. If you have any questions related to a Record Check, please email recordcheck@gsps.ca 

**Please note that we do not conduct record checks for immigration purposes. For assistance, kindly contact your local Commissionaires Office. Refunds will not be provided if you apply for a record check online.

If you require a Broad Record Check, please email us at recordcheck@gsps.ca where a link will be provided to you.

Online Police Record Check

To improve efficiency and better serve our community, the Greater Sudbury Police Service now offers Online Police Criminal Record Checks.

All parts of the process—including identity verification and payment—are completed online through Agile Records, a secure third‑party provider.

To verify your identity, you will be asked a series of questions related to your employment, residence, banking, or credit history. These questions are created and verified by a licensed consumer credit reporting agency. Your answers are not shared with the Police Service.

Once police personnel complete your record check, you will receive your results by email.

If your identity cannot be verified online, we will email you with instructions on how to book an appointment to complete an in‑person identity check.

Thank you for your cooperation and support.

Level 1-3 Criminal Record Checks

Level 1: Criminal Record Check
  • Criminal convictions from the Canadian Police Information Centre “CPIC” and/or local databases
  • Summary convictions for the past five (5) years, when identified
  • Youth Criminal Justice Act findings of guilt will be released on applications to government institutions/organizations

Level 2: Criminal and Judicial Matters Check (Includes Level 1 information)
  • Outstanding entries such as charges and warrants, judicial orders, Probation and Prohibition Orders: as per CPIC policy, information obtained from the Investigative Databank must be confirmed and authorized for release by the contributing agency
  • Absolute and Conditional Discharges within the applicable retention period

Level 3: Vulnerable Sector Check (Includes Level 1 and 2 information)
  • In very exceptional cases, when it meets the Public Safety Test, non-conviction dispositions including but not limited to, Withdrawn and Dismissed
  • Not Criminally Responsible by Reason of Mental Disorder
  • All Record Suspensions for release by the Minister of Public Safety

Level 3 Requirements
  • If the Greater Sudbury Police Service is not satisfied that an applicant is qualified to apply for a Level 3 Police Record Check (example: truck driver) a detailed letter from the requesting organization will be requested as it is required to describe how the applicant will be in a position of trust or authority over vulnerable persons, regularly providing direct care or assistance.
  • This letter cannot simply request the Level 3 Police Record Check be conducted; it must be very specific concerning the applicants involvement around vulnerable persons.
  • This letter is not mandatory in all Level 3 requests, however it is suggested that all organizations provide this detailed letter to all potential Level 3 applicants. Further, this letter can be used to waive fingerprint fees for volunteer applicants when required for the Level 3 Police Record Check.

Youth Record Checks

Please note that the Police Record Check Reform Act (PRCRA) does not allow non-government agencies to receive results from youth records. For this reason, the Greater Sudbury Police Service will not provide a Police Record Check to applicants under the age of 18, unless the applicant is applying for an employment or volunteer position with a government agency.

Disclosure of Youth Records

Reconsideration Process

 Reconsideration Process for Level 3 Police Record Check

Applicants who apply for a Level 3 Police Record Check may dispute the information released by submitting a Reconsideration Request Form. While this process does not guarantee that information will be removed, every request is reviewed by our Reconsideration Panel.

Applicants must provide all relevant details to support the review, including:

  • Full name
  • Date of birth
  • Mailing address
  • Details of the occurrence in question

After the review, the applicant will receive the panel’s decision in writing, along with a general explanation of the outcome. The panel’s decision is final.

Requests for reconsideration must be submitted in writing within 45 days of receiving the Police Record Check results and mailed to:

Greater Sudbury Police Service
Attention: Manager of Records and Customer Service
190 Brady Street
Sudbury, ON

P3E 1C7

Reconsideration Request Form

Verification of Criminal Record

There are two methods for verification of a Criminal Record:

Self-Declaration of Criminal Record
  • A Declaration of Criminal Record Form must be completed to include all convictions for offences under Federal Law in order to receive a name-based Criminal Record, which includes the Adult Criminal Convictions and associated information from the RCMP National Repository of Criminal Records. Failure to complete this form accurately will result in an incomplete Police Record Check, and require submission of fingerprints to the RCMP National Repository of Criminal Records.

Digital Fingerprints

The Greater Sudbury Police Service may require digital fingerprints in the following situations:

  • The applicant is unable to accurately complete the self‑declaration of criminal record
  • The applicant does not have sufficient identification to complete a name‑based search
  • The Level 3 Police Record Check requires fingerprinting based on the applicant’s name, gender, and date of birth

For volunteer Level 3 Police Record Checks, the fingerprint fee will be waived if the applicant provides a letter on the organization’s or business’s official letterhead that describes the applicant’s duties involving vulnerable persons.

Acceptable Identification

Two pieces of identification are required to obtain a Police Record Check

Primary Identification: Must be government issued and must include photograph, signature, name and date of birth
  • Provincial Driver's Licence
  • Foreign Driver's Licence
  • Canadian or Foreign Passport
  • Nexus Card
  • Ontario Photo ID card
  • Canadian Citizenship Card
  • Canadian Permanent Resident Card
  • Certificate of Indian Status

Secondary Identification: Must include full name
  • Birth Certificate
  • Additional primary ID as listed above
  • Baptismal Certificate
  • Canadian Blood Donor Card
  • Fishing Licence
  • Hunting Licence
  • Outdoors Card
  • Employee Hospital ID Card
  • Immigration Papers
  • Recent utility bill to confirm address (Driver's License is not available)
  • Federal, Provincial or Municipal Government Employee ID Card

Unacceptable Identification
  • Social Insurance Number

If you are unable to complete the application process online, please contact our support line at 705-419-0965. For any other Record Check inquiries, please call the Access to Information Unit at 705-675-9171 extension 6622.

Fees for Services

Effective January 1, 2026, the Fees for Services provided by the Greater Sudbury Police Service as approved by the Police Services Board.

*As per Bill 13, amendments to the Police Record Checks Reform Act (PRCRA) allow police services to provide volunteer Criminal Record Checks (CRC) and volunteer Criminal Record and Judicial Matters Checks (CRJMC) at no charge, when a valid volunteer letter from the organization is submitted.

Please note that expedited service is not available for:

  • Record Suspension applications
  • Destruction of Fingerprint and Photograph Records
  • Insurance Confirmation Requests